A Information To All Excel Document Extensions & What They Imply


Excel, in addition to the entire core Microsoft Workplace programs, have long past via a long time of model upgrades. Together with the ones upgrades got here small tweaks to Excel document extensions to account for the variations between the ones Excel information.

It isn’t simply model variations that spawn new document extensions. Some document extensions refer particularly to the kind of document, corresponding to whether or not it’s an Excel template or an Excel document that accommodates a macro.

If you realize the entire Excel document extensions, you’ll have a greater maintain on how one can save your document within the document save discussion field.

Why Excel Document Extensions Topic

The extension of an Excel document gives you vital details about that document sooner than you open it. It additionally permits you to arrange the information you save into your directories as template information, macro-enabled information, and extra. With only a look on the Excel document extension, you already know extra in regards to the Excel document and what it’s used for.

Excel document extensions let you know:

  • Whether or not macros or VBA is integrated
  • If the document used to be stored with an older model of Excel
  • Whether or not the document structure is in response to XML paperwork or binary
  • The overall legacy model the document used to be stored with
  • Whether or not the document is a template

You’ll be able to see the entire document extensions in Excel through deciding on Document from the menu, choose Save As, after which choose the document kind dropdown underneath the document title box.

As you’ll be able to see, every of the document varieties have a descriptive title that is helping with working out what the document extension is for.

Excel Document Extensions By means of Model

The primary workforce of document extensions are comparable essentially to which model of Excel the worksheet used to be stored with. The next extension varieties are hooked up to the Excel variations proven right here:

  • Excel 97-2003: *.xls
  • Excel 97-2003 template: *.xlt
  • XML Spreadsheet 2003: *.xml
  • Microsoft Excel 5.0/95 Workbook: *.xls
  • Excel 97-2003 Upload-in: *.xlam
  • Excel 4.0: *.xlw
  • Microsoft Works: *.xlr

As you’ll be able to see, the *.xls document extension is the default legacy Excel structure for all variations of excel previous to Excel 2007. 

From Excel 2007 onwards, the default document extension for any Excel document used to be (and stays) *.xlsx.

The Variations Between XLS Vs XLSX

Whilst Microsoft switching to the XLSX extension after Excel 2007 turns out like a superficial naming conference trade, actually that there used to be extra trade than simply the document extension.

XLS retail outlets Excel spreadsheets in a document structure referred to as Binary Interchange Document Structure. This used to be a proprietary document structure created through Microsoft.

With the discharge of Excel 2007, Microsoft modified the default to XLSX, which is in response to the Workplace Open XML structure. This can be a way of saving spreadsheet knowledge in an XML document.

What had been some great benefits of switching to this new way of saving Excel spreadsheet knowledge? There are lots of.

  • Interoperable: Workplace Open XML formatted information can extra simply be pulled into different programs that may learn Workplace XML codecs.
  • Extensible: Exterior programs or systems can manipulate the contents of the underlying XML structure — this implies programmers can create instrument to edit Excel spreadsheets with out ever opening the Excel software itself.
  • More secure from corruption: XML formatted information are much less liable to corruption or harm than binary information like XLS information are.
  • Smaller: You’ll be able to retailer extra information in a smaller document while you use the XLSX structure. Microsoft claims XLSX information are 75 % smaller than XLS information.

If none of the ones benefits subject a lot to you, then you definately may well be at an advantage staying with the older default XLS Excel structure. You do get two benefits while you do that.

The primary is that XLS information generally tend to save lots of and open sooner. Secondly, Excel information with the XLS extension will also be opened on each model of Excel, regardless of how outdated.

Different Excel Document Extensions

Now that you realize the adaptation between XLS and XLSX, it’s just a little bit more uncomplicated to decipher what the entire different Excel document extensions imply.

  • .xlsm: XML structure Excel information that still reinforce Excel macros
  • .xlsb: Binary structure Excel information (older model) that still reinforce Excel macros
  • .xltx: An Excel document stored as a template for use as a kick off point for long term Excel workbooks
  • .xltm: A macro-enabled Excel document that’s stored as a template

Excel Template Recordsdata

When you’re unfamiliar with Excel templates, it can be a great time to be informed about and get started the use of them. When you are growing a large number of spreadsheets that proportion the similar formatting, formulation, or format, a template can prevent a substantial amount of time.

All it’s important to do to create a template is about up your formatting, layouts, and different sides of your worksheet that you just don’t need to recreate each time. Then save the document with probably the most Excel document extensions indexed above for template structure.

Actually, while you open a brand new document in Excel, you’ll be able to seek via 1000’s of premade templates throughout many classes.

Opening Different Document Sorts

Excel isn’t restricted to opening best information with Excel document extensions. Whilst you open a document in Excel and choose from the document kind drop field, you’ll see an extended checklist past what’s indexed on this article.

It’s because there are non-Microsoft document codecs which are additionally supported in Excel.

  • *.xml: Any spreadsheets from programs that saved the sheets in XML Spreadsheet 2003 structure, or instantly XML formatted information information.
  • *.prn: Lotus spreadsheets
  • .txt: Tab-delimited or Unicode textual content information
  • .csv: Comma-delimited textual content information
  • .dif: Knowledge Interchange Structure textual content information
  • .slk: Symbolic Hyperlink Structure textual content information
  • .dbf: dBase information information
  • .ods: Opendocument spreadsheets (Google Medical doctors or OpenOffice)
  • .pdf: Keeps the formatting of information while you open PDF information information
  • .xps: XML Paper Specification information information

Needless to say relying at the Excel model you’re the use of, now not all of those document varieties will show as choices while you’re saving or opening information.

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